Parent Resources – Enrollment Forms & Policy Agreements

Everything Families Need for a Smooth Start

At Heritage Academy & Learning Center, we value strong partnerships with parents. To make the enrollment process smooth and transparent, we've outlined everything you need to know — from what to bring on your child’s first day to understanding tuition and safety policies. Below you’ll find two easy-to-navigate sections with downloadable forms and important center agreements.

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Required Documents

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First Day Supplies

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Payment Info

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Center Policies

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Child’s File Requirements & First Day Supplies

Before your child’s first day, the following documents and supplies are required to complete their file and ensure a safe, successful start.

Required Documents

Due Before Start

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Family Registration Form

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Child’s Birth Certificate (certified copy)

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Child Physical + Immunization Records

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DCFS Verification of Enrollment

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Signed Policy Agreement

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Parent Handbook Signature Page

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Parent Date and Time Agreement

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Tuition Payment Agreement

Supplies to Bring on First Day

Please bring the following clearly labeled items:

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3 full sets of extra clothing

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Diapers, wipes, and creams (if applicable)

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Bottles labeled with child’s name, date, and ounces (for under 12 months).

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Sunscreen

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Water bottle (taken home daily for washing)

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Copy of Birth Certificate & Physical

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Completed Enrollment Packet

All items must be clearly labeled with your child’s full name to ensure proper care and storage.

Financial Agreements & Parent Policies

We are committed to clear, fair communication around tuition, schedules, and policies. The following agreements help set expectations and protect both families and the center.

Payment Agreement Highlights

Child Care Assistance Payment Policy

Family Responsibility

Families are responsible for tuition even if awaiting state approval

21 - Day Policy

If no approval letter is received within 21 days, families must begin weekly payments

No Refunds

No refunds are issued once assistance is approved

Documentation Required

All documentation must be submitted promptly to avoid denial

Standard Tuition & Fees

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$200 nonrefundable annual registration fee (per child)

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Tuition due in advance; failure to pay may result in late fees or dismissal

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Declined payments incur a $30 fee

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Late pickups: $2 per minute per child

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Payments are required regardless of attendance

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Two-week paid notice required to withdraw from the program

Center Policies & Agreements

We ask all families to review and sign the following policy acknowledgments:

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Discipline & Guidance Policy

Focused on redirection, empathy, and age-appropriate strategies

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Biting Policy

Understanding normal biting behavior and how it is addressed with care

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Birth Certificate Policy

Required by DCFS within 30 days of enrollment

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Pick-Up Policy

Only authorized adults with photo ID and fingerprint in ProCare may pick up

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Photo Release Form

Option to allow/disallow images for marketing or promotional purposes

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Surveillance Consent

Acknowledgment of classroom video monitoring

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Parent Date & Time Agreement

Agreed-upon attendance days/times and fee schedule

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Infant Feeding Plan

Customized plan for breastfed or formula-fed infants

All signed forms should be submitted with your enrollment paperwork.

Need Help Completing Forms?

We’re happy to walk you through each step of the enrollment process. If you have questions about what’s needed, need help printing or scanning, or aren’t sure which forms apply to your child’s age group — we’re here to help!

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3812 27th Street , Moline, IL 61265 United States

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